Minutes from 8/25/2021 Call-In PNWBA Board of Directors Meeting

Prepared by: Steve Rubin, PNWBA Board Secretary

Roll Call:

Jane Biehl – President – Present
Pat Maddock - Vice President – Present
Lance Rasmussen - Treasurer – Present
Steve Rubin - Secretary – Present
Jason Bauer - Board Member
Gregg Fujino - Board Member – Present
Dale Groestema - Board Member – Present
Rush Hoag – Board Member
John Lim Hing – Board Member
James Jones - Board Member
Eric Mendel - Board Member – Present
Bill Stock - Board Member – Present
Karen Stral – Board Member – Present
Steve Waldron – Board Member

9 of 14 members present for a quorum.

The President called the meeting to order at 6:38 pm.

Approve minutes - Steve
Motion to approve the minutes from the July call-in meeting was approved. Steve will post the July Minutes to the forum.

Treasurer's Report/Update – Lance
Presented the July reports. Updated Redmond and a little Pendleton expenses, etc. Balance sheet. Leroy send back ~ $300 of $2,500 that PNWBA contributed to the Spokane Feed the Troops event. It will be used to reimburse the limited funds reserved for our charitable works. We are appealing an IRS penalty for not filing on time because it was during the transition between treasurers. Board approved the motion to accept the July financial reports.

There was a discussion to create Google docs for the Board members to share documents. No action was taken.

There was a question about the Pendleton competition final accounting. Steve to look into it.

Events Committee – Bill

No new events.

Sept. 11 Benton City Daze canceled for this year due to local Covid restrictions and the City / County government’s response

Sept 25 Spokane 1-day comp has canceled for this year to regroup for their 1st-time event in 2022.

November Membership Meeting Committee- Pat

Few sponsors are coming across with cash. Sun 14 Nov – in-person board meeting at 10 am. 2 phase registration for each event. We need to commit by 15 Sept with the casino. Feed The Troops Wed on mid-day. Friday - Harry Soo from Noon to 4. Cooks mtg at 6 pm. We will follow the venue in terms of covid restrictions. There was a discussion that we may not be able to charge different rates between members and non-members.

New Business:

Promotion of non-PNWBA events and merchandise on the PNWBA Facebook group
Lance sent out a suggested policy. We have 2 Facebook presences – 1. Our official page which is pretty much read-only. 2. The Association group page which is pretty much of a membership forum discussion area has been receiving a certain amount of off-topic advertising is more of the problem.

Aberdeen, WA BBQ Comp – Dale
This event appears to be using our rules and materials. Contact should be made with the chamber. There was a discussion about adding a warning verbiage to our materials and rules.

Charlie Johnson nominee’s accepted – Jane. Board selects nomination and votes.

Hall of Fame rollout of nominations – Jane – Membership-wide nomination and Board votes.

Unfinished Business/Old Business:

Bylaw change proposal - Pat
The Bylaw committee has one small proposal to handle unexpected events to have the option to hold all meetings electronically. Annual, board, special, The board approved it for submission at the annual meeting for a membership vote.

Announcements:

The next board meeting will be on September 29, 2021, at 6:30 pm.

Motion to adjourn the meeting was approved at 8:27 pm.