Minutes from the PNWBA Board of Directors Meeting
Date: September 24, 2025
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Bill
|
Stock
|
President
|
X
|
|
|
Jason
|
Hertz
|
Vice-President
|
X
|
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Christina
|
Poteet
|
Director
|
|
X
|
|
Jason
|
Aqui
|
Director
|
|
X
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Allen
|
Carter
|
Director
|
X
|
|
|
Adam
|
Scattergood
|
Director
|
|
X
|
|
Scott
|
Bramhall
|
Director
|
X
|
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
X
|
|
|
Noel
|
Ostrander
|
Director
|
X
|
|
|
William
|
Whitfield
|
Director
|
|
X
|
10 of 14 Members present for a quorum.
The President called the meeting to order at 6:34pm.
Discussions:
Approve Minutes – Diane
A motion was made to approve the minutes of the August 27, 2025, meeting. A motion to accept the minutes was made by Sheldon and seconded by Noel. The motion was voted on and approved.
Diane will post the minutes to the forum for membership.
Financials – Lance
July 2025 -The main expenses were supplies and judging expenses from June activities. There was one class contest entry fee rebate redeemed in July.
August 2025 – The association’s federal tax return for 2024 was filed and accepted by the IRS.
A motion to approve the financial reports from July and August 2025 was made by Noel and Sheldon seconded and the motion was voted on and approved.
Events Committee
Enumclaw – The logistical issues with the contest are the closure of the White River bridge, which the venue has considered providing shuttle busses to help people get to the event. The four tables of judges have filled up fast. The organizer is expecting 9,000 people to attend the event. There was a discussion on publishing the prize pool payout schedule to the members.
Clearwater November – The casino is putting up $6,000 in prize money for the contest. A motion was made by Sheldon to have the PNWBA also contribute $6,000 to the prize pool. The motion was seconded by Diane, and it was voted on and approved.
Annual Meeting – There will be a Judging class on Friday, there will be a veteran’s feed with four separate service times, and a VIP dinner.
New Business -
Scoring Software – Lance provided a history of the scoring software system. It was written originally by Anthony James and updated by Eric Lindebloom.
We need to purchase a new report writing piece of software to bring it up to date. Sheldon made a motion to purchase the software, Doug seconded the motion, and it was voted on and approved.
Lite Cook Events – We are looking to have more “lite” cooks as options for cook teams. There will be a lite cook in Sumpter, Oregon on October 18th. It was discussed that the PNWBA would “support” the event, and Dale would be the unofficial head scorer, and Doug would be the event representative. The PNWBA will supply the judging supplies and put up an information booth at the event. A motion was made by Diane to support the event, and it was seconded by Scott. The motion was voted on and approved.
Cooking and Judging Classes - It was decided that the administration of the judging classes should be moved under the Judging Committee, and the pitmaster classes should be under the Training Committee.
Adjourn:
A motion to adjourn the meeting was made by Sheldon at 8:10pm and seconded by Doug. The motion was voted on and approved, and the meeting was adjourned.
The next meeting will be on October 29th, at 6:30pm.
