Minutes from In-Person PNWBA Board of Directors Meeting
Date: March 29, 2023
Prepared by: Diane Mee, PNWBA Board Secretary
Roll Call:
|
Name
|
|
Title
|
Present
|
Excused
|
|
Jane
|
Biehl
|
President
|
X
|
|
|
Christine
|
James
|
Vice-President
|
X
|
|
|
Lance
|
Rasmussen
|
Treasurer
|
X
|
|
|
Diane
|
Mee
|
Secretary
|
X
|
|
|
Doug
|
Canada
|
Director
|
X
|
|
|
Melba
|
Fujiara
|
Director
|
X
|
|
|
Dale
|
Groetsema
|
Director
|
X
|
|
|
Jason
|
Hertz
|
Director
|
|
X
|
|
Chris
|
Kelly
|
Director
|
X
|
|
|
Sheldon
|
Koehler
|
Director
|
X
|
|
|
Joshua
|
Mason
|
Director
|
X
|
|
|
Eric
|
Mendel
|
Director
|
|
X
|
|
Bill
|
Stock
|
Director
|
X
|
|
|
Karen
|
Stral
|
Director
|
X
|
|
12 of 14 Members present for a quorum.
The President called the meeting held by “Go to Meeting” to order at 6:30 pm.
Discussions
Approve Minutes – Diane
Motion to approve the minutes from the March 2023 meeting was approved. Diane will post the minutes to the forum for the membership.
Financial – Lance
Lance presented the Treasurer’s Reports for February 2023. After discussion, the board approved the reports.
Committee Reports:
Events – Bill S.
Bill is working with the Fair on parking for judges, and helpers. The sink and ash/grease area has been moved to the northwest corner of the BBQ area.
Awards have been ordered.
We need cashiers to sell tokens in two locations in the BBQ area throughout the weekend.
Training – Karen S.
We are looking at locations in the Seattle, Tacoma, Vancouver, Everett areas. There was an email sent out to the membership to enlist their help in finding sites for the judging classes and cooking classes.
Finance – Lance R.
A motion was made by Christine to renew the Wild Apricot application. It was seconded by Chris K. and the motion was voted on and approved.
Lance and Diane discussed that we should invest our excess cash in several short-term CD’s that pay interest in the 4-5% range, so that we can earn some interest now that rates have risen. A motion was made to have the Finance committee investigate this further and make a recommendation to Jane. The motion was voted on and approved.
Lance discussed what our options are in regards to the deposits made with the Tukwila hotel, since due to weather, the in-person meeting in January at the hotel was cancelled. Chris K. made a motion to roll over the deposit to February 24, 2024, and Karen S. seconded the motion. The motion was voted on and approved. Lance will work with the hotel to reschedule the event for the 2024 in person board meeting.
New Business
The Sutherlin, Oregon contest added a sampling stipulation to their event, and they want each team to sample 800-1,000 samples over the course of the weekend. This stipulation has been added to the contest announcement on the PNWBA page so that the teams are aware of it. The split will be 75/25.
For the Spring Fair event, we need to purchase some credit card terminals to have at the token purchasing booths. Lance has researched the costs of the terminals and merchant fees and found Zettle to be the most cost effective solution. Christine made a motion to purchase the Zettle credit card terminals, and Karen seconded the motion. The motion was voted on and approved.
Announcements:
The next meeting will be held by Go To Meeting on April 26th, beginning at 6:30pm and ending at approximately 8:00pm.
A motion to adjourn the meeting was made by Chris Kelly at 8:25pm and seconded by Doug Canada. The motion was voted on and approved, and the meeting was adjourned.
Last modified: 04/25/2023 10:17 PM | Diane Mee
