Minutes from 2/18/2020 Phone-In PNWBA Board of Directors Meeting
Prepared by: Steve Rubin, PNWBA Board Secretary
Roll Call:
Jane Biehl - President – Present
Chris Kelly - Vice President – Present
Lance Rasmussen - Treasurer – Present
Steve Rubin - Secretary – Present
Jason Bauer - Board Member – Present
Paul - Board Member – Present
Glenn Elliott – President Emeritus – Present
Gregg Fujino - Board Member – Present
Dale Groestema - Board Member
John Lim Hing – Board Member – Present
James Jones - Board Member – Present
Pat Maddock - Board Member – Present
Eric Mendel - Board Member – Present
Bill Stock - Board Member – Present
Loralee Williams - Board Member – Present
14 of 15 members present for a quorum.
The President called the meeting to order at 6:35 pm.
Agenda
January Minutes
Motion to approve the Minutes from the February phone-in meeting were approved. Steve will post the February Minutes to the Forum.
Treasurer's Report
Lance/Paul – reminded us that we have moved to quarterly financial reporting to the board. Skipped.
Update on the status of Edmonds storage unit - Lance
North locker – To save the association money, the board decided to begin the process of decommissioning the North Locker in Edmonds. Per Lance, we have pretty much moved all of the reusable judging supplies to our Puyallup Storage locker. There are still considerable association records, cooking class supplies, and miscellaneous supplies remaining. Jane would like to review the association records. They believe that what’s left could potentially fill a Ryder Truck with what’s left. Bill offered his truck and trailer if we pay mileage. The board tabled the discussion to a time when we have more volunteer labor to tackle this effort.
Update regarding cooking & judging class in Pasco – Eric
Lance and Mike Marcum instructing the judging side, Eric instructing the pitmaster side.
Organizer providing one of the firehouses for space to hold the class $450 value. In exchange for the rental, they have asked for 7 entries into the judging class. They will also provide a $100 gift card. The space for the judging class can probably hold 30-50 attendees. Board approved moving forward.
Update Spring Fair – Pat
Wine country entry fee has been transferred from Juarez to Spring Fair per Jason. Per Pat, the event is coming together well. He asked Jason for 1 edit on the event page, change one of the times on the 17th. Load in and Setup on Friday. Health Dept. show up Saturday morning. Vending starts at 11 until 7:30. We will also have Professional BBQ vendors till 10 pm (Sunday pros until 8 pm). Pitmasters challenge on Saturday. 5:30 start. No Chili this year – it didn’t sell well last year. Fair will pay for half trophies.
Vending at the Fair Board Discussion
The Board had a wide-ranging discussion about a question raised regarding sampling at this event in 2019. Some teams didn’t attempt to vend, and/or shut their site to the public long before the vending hours were over and sold practically nothing. Vending was a requirement from The Fair who, as the organizer, can make these stipulations. The discussion asked as to how PNWBA should enforce the restrictions. Pat planned to write a concise summary of our process in this instance. A motion to the board: Shall the teams who failed to comply with last year’s vending directives be allowed to compete in 2020 for the Spring Fair? It passed with 7 yes and 5 no and 1 abstention. Going forward: upon registration, head cooks will receive a notification from the organizers stating the vending requirements which they will be required to sign. Should a team then fail to comply they may forfeit their prize money, their PNWBA Team of the Year points, and/or their right to compete at the Spring Fair in the future.
Update status of website launch and new membership system – Lance
He has configured the new site and is massaging the data. Imported a group of members and have sent out renewal notices for all expired members. A 3rd party hired to integrate directly with our existing site and forum. We now have an SSL certificate for the forum so everything is encrypted. Has added Team of the Year, Charley Johnson award, Judge of the Year, committees, etc. Added some information from the old site. Also, built out the cook’s site. We are already realizing association income from the site, i.e. $1,400 coming in for membership dues, and $2,500 this month – mostly for Puyallup entry Fees. Lance will follow up to ensure whether the money submitted online is going to our bank or not. A motion to spend the fees to move our membership numbers up to the next tier to bring more expired members back to dues-paying was approved.
Annual meeting Pat
We're still refining negotiations with Clearwater Casino as to what facilities we’ll need. While much of the event is still under discussion with the board, we're looking for a wonderful day of activities. More information to come. There was a discussion regarding sponsorship and the board is looking at possibly procuring sponsorship for this event. Jane suggested that we publish a save the date notice. No action was taken.
Sanctioning agreements:
No new sanctioning agreements have come in since our last meeting.
The Keiser OR event has moved to August to avoid conflict with other events. Still receiving inquiries as to other potential events.
Currently, September might be light.
Board was wondering if anyone had heard from our organizer at Whistler. John was going to try to contact them. Rusty might also be a contact for Whistler.
The board had a little more discussion about a sanctioning tier between basic and full service that we’re calling Limited tier. The Board likes the idea in general but wants more details about how the money is handled. The discussion was tabled due to time.
A motion to adjourn was passed and the meeting was adjourned at 9:35 PM.
The next board meeting will be a phone meeting on March 18 at 6:30 PM.
